What should be included in a videography contract?

The following should be included in a videography contract: Information about the parties The type of videography services required and the work description The dates and filming locations Pricing and payment details Copyright and ownership clauses Warranty clauses Usage rights Modification and termination clauses Panda Doc’s videography contract template includes all these sections that you can modify to suit your needs.

What is a Videography Contract?

A videography contract is a contract that legally binds videography work between a videographer or videography company and their client. It outlines the videography work required and all the rules that legally protect all parties during the term.

Why do I need a Videographer Contract?

You need a videographer contract if you hire a videographer for any event. This contract protects your rights and the videographer’s rights and makes sure you are clear on all the terms.

How do you write a videography contract?

To write a videography contract, you need to gather the basic details: the name of the videographer or videography company, the type of videography service that the client needs, and all details about pricing and payment. Then, you need to add legal clauses, such as copyright and ownership, usage rights, modification, and termination clauses. Finally, include each party’s name, date, and space for the parties to sign. You can also use a pre-made videography template and just customize it. PandaDoc has a comprehensive videography contract template that can be easily modified and customized.

What are the types of a Videography Contract?

There are many different types of videography contracts, such as: General videography contract Simple videography contract Wedding videography contract Corporate video videography contract Event videography contract Documentary film videography contract All types of video contracts include the same basic information and legal clauses. PandaDoc’s videography contract template is an all-in-one template that can be used for all types of videography services.

Videography Contract Template

Prepared by:

[Videographer.FirstName][Videographer.LastName] [Videographer.Company]

[Videographer.Phone]

[Videographer.Email]

Prepared for:

[Client.FirstName][Client.LastName]

[Client.Company]

[Client.Phone]

[Client.Email]

[Document.CreatedDate]

The Parties

This videography contract is between

[Videographer.FirstName][Videographer.LastName] from [Videographer.Company], "the videographer" and

[Client.FirstName][Client.LastName] from [Client.Company], "the client."

Videography Services

Type of videography service required: (Select all that apply)

Wedding video

Event video

Marketing video

Product video

Documentary video

Interview video

Drone videography

Other: (specify)

Work Description

Filming date(s):

(insert date(s))

Filming location(s) and address(es):

(insert venue name(s) and address)(es))

Details and objectives:

(Insert all details about the project, i.e., what event it is or which company it is for and what their objectives are).

Delivery form:

Check all that apply:

Physical, digital file (specify)

YouTube video

Electronic download

Other: (specify)

Other services required:

Check all that apply:

Video editing

Photography

Second shooter

Other (specify):

Filming will start at (start time) and end at (end time).

If, for any reason, the videographer is required to work past the end time stated above (state any consequences).

During the event, the videographer will be responsible for filming the following: (list everything they will film).

The videographer is entitled to a break from (insert time or period).

The client will/will not provide a meal for the videographer.

The videographer agrees to deliver the final product no later than (date) or (number of days/weeks after the event).

Equipment

Equipment to be used:

(Insert type of camera)
(Insert any other equipment like tripods, lighting, etc.)

Safety

The client agrees to provide a safe environment for the videographer and all guests. In the case that any damage is done to any of the videographer's equipment, the client shall be held responsible and must (describe what they should do, like pay a fee or buy new equipment).

Insurance

It is the videographer's responsibility to acquire insurance that covers the liability and property of all equipment.

Pricing

Price list

Wedding videography:	(insert price)
Interview videography:	(insert price)
Service *(specify)*:	(insert price)

Or, select a package:

Package 1:

(number of hours)

(type of work)

(Items/services included)

(List all final items, i.e., A completed edited wedding video, an electronic download, and photos on a USB).

Package 2:

(number of hours)

(type of work)

(Items/services included)

(List all final items).

Package 3:

(number of hours)

(type of work)

(Items/services included)

(List all final items).

A-la-carte items and services

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Total price for all items and services for (event name): $(price)

Payment

Reservation fee:

In order to consider this reservation active, a reservation fee of $(amount) must be paid by (method, i.e., credit card, PayPal, cash, check) no later than (deadline). If the reservation fee is not paid by this date, (state the consequences).

The client shall pay the videographer a remaining amount of $(amount) by (method, i.e., credit card, PayPal, cash, check) no later than (deadline). If this amount is not paid by this date, (state the consequences).

Refund policy:

Refunds must be requested (number of days) days in advance by (method, i.e., email, phone). After this, there will be no refunds.

The reservation fee is (refundable/non-refundable).

In the case that the final video does not turn out, the videographer will give the client a full refund by (method, i.e., credit card, PayPal, cash, check) no later than (deadline).

(or insert your refund policy).

Modifications

In the case that there is a change in the event date, time, or venue, the client must inform the videographer by (deadline). In such cases (state any consequences, like if there are any additional fees and what happens if the videographer is already booked on that date/time).

If the client wishes to change or modify the package originally purchased, the client must inform the videographer by (deadline) in such cases (state any consequences, like if there are any additional fees).

(Insert any additional modification clauses).

Revisions

Any revisions or additional edits requested by the client shall incur a fee of $(amount).

Copyright and Ownership

Under the United States Copyright Act, ([Videographer.Company]/the videographer) will own all copyright to all videos and deliverables, including raw footage, digital files, and all Intellectual Property Rights. (Feel free to modify/expand this list).

[Videographer.Company] agrees to transfer all copyright ownerships to [Client.FirstName][Client.LastName]/[Client.Company], giving them the right to (include details).

or

(Insert your own copyright clause).

Copyright Infringement

Any party found liable for copyright infringement by using the work without the copyright owner's permission in any way shall be subject to a fine of $(amount) (list any other consequences).

Usage Rights

The videographer and [Videographer.Company] has the right to use footage from this project (list where – on the company's website, social media channels, on their demo reel, etc).

The client (has/does not have) the right to use footage from this project (list where or conditions, i.e., as long as they give the videographer and [Videographer.Company] credit).

Warranty

The videographer shall try to meet all of the client's needs; however, the videographer does not guarantee (insert anything that applies, i.e., coverage of a certain event, a certain shot, etc.).
The client agrees that some unforeseen circumstances, such as weather conditions, may affect video quality.
The client agrees that the videographer shall have priority in getting footage over event guests.
The client agrees to only hire a videographer(s) from [Videographer.Company] for this event.
The videographer agrees to respect [Client.Company]'s and any other third party's copyrights and trademarks and not to disclose any confidential information.

Termination

Either party may terminate this contract for any reason provided that they notify the other party (insert method, i.e., in writing, by email, by phone) at least (number of days) days before the event.

If the client fails to pay the videographer by the deadline stated in this contract, the videographer will automatically terminate this contract by (insert method, i.e., in writing, by email, by phone).

If any party breaches any of the terms in this contract, the other party may automatically terminate this contract by (insert method, i.e., in writing, by email, by phone).

IN WITNESS WHEREOF – This contract is hereby executed by the parties as follows:

Signature

MM / DD / YYYY