Sponsorship Proposal Template

Announcement

Attendee profile

Purpose of event

Event video

Sponsorship packages

Feature [Client.Company] at [Event.Name]!

Sponsorship terms & conditions

Contribution

Termination

Changes/Cancellations

Agreement

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Announcement

​[Event.Name]​

(Event.Date) (Event.Location)

The annual [Event.Name] is our marquee event, which attracted over 100 people last year. This time around it’s going to be bigger and better than ever before.

For event sponsors, this is a unique opportunity to connect with like-minded individuals and business professionals because [Sender.Company] is committed to:

(Add specific examples / value propositions in provided template columns.)

According to our survey, 20% of our attendees are your clients. [Event.Name] is an opportunity to showcase your products and increase market share. But act soon – Sponsorships are now 70% full.

Attendee profile

(Briefly describe/populate the demographics of those attending, using provided infographics if desired.)

​[Sender.Company] is proud to have such a diverse and inclusive audience attending this year’s [Event.Name]. Attendees work in all sectors of the (Industry.Name) industry, and arrive from all over the globe to participate in our signature event.

This business development opportunity is a great way to engage, to introduce yourself to prospective customers as well as promote growth strategies with existing clientele!

Purpose of event

(Briefly describe the reason for holding the event, the event planning, and what sponsorship will mean for you going forward. Specific objectives or goals can be highlighted here, tied to the event mission or marketing theme.)

The [Event.Name] started because we decided the best way to solve this problem is to engage people. Since then, past events have steadily helped to grow interest, and we strive to make each year even better than the last.

The theme this year is (Event.Theme), with the goal of surpassing last year’s total by raising awareness through more specialty programs and workshops, and a distinguished list of industry leaders scheduled to speak at this year’s[Event.Name].

We have come a long way, but we would still greatly benefit from your support. Your generous contribution will help us successfully extend our mission.

Event video

Check out our [Event.Name] video from last year to get a better understanding of how special this event is and the impact corporate sponsorship has in making a difference.

Sponsorship packages

(Populate available sponsorship packages/perks across respective tiers in the template.)

Whether it’s naming rights to the event, VIP tickets, or branding on event swag, different sponsorship levels are available, one for every budget. All event sponsors will be featured in marketing collateral, both in print and across social media.

Sponsorship packages include the following perks:​

Feature [Client.Company] at [Event.Name]!

Sponsorship options include exhibiting at our next event. Showcase [Client.Company] with a demo presentation or booth space!

Our event management team will coordinate with you to find the perfect fit for best connecting with the [Event.Name] audience.

This is an excellent way to network, cultivating new business relationships while supporting such a worthwhile cause.

(Populate available sponsorship exhibition options across respective tiers in the template.)

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Sponsorship terms & conditions

This [Event.Name] Sponsorship Contract (the “Contract”) states the terms and conditions that govern the contractual agreement between [Client.Company] having its principal place of business at [Client.StreetAddress]​[Client.City]​[Client.State] (the “Sponsor”), and [Sender.Company] (the “Host”) who both agree to be bound by this Agreement.

WHEREAS, the Host is conducting [Event.Name], on (MM.DD.YYYY) (the “Event”); and WHEREAS, the Sponsor agrees to sponsor the [Event.Name] according to the terms and conditions herein.

NOW, THEREFORE, In consideration of the mutual covenants and promises made by the parties hereto, the Company and the Sponsor (individually, each a “Party” and collectively, the “Parties”) covenant and agree as follows:

Contribution

The total contribution provided by the Sponsor is _$, to be paid in full by (MM.DD.YYYY) . 

Termination

This Contract will terminate automatically upon completion of (MM.DD.YYYY)

Changes/Cancellations

Any changes made to this Contract must be made in writing and signed by all parties.

If the Event is canceled, refunds are as follows:

(State company police on refunds.)

Agreement

This document is private, confidential, and contain valuable information

that is for privileged individuals only.[Client.Company]© 2022.