Landscaping Proposal Template

Cover Letter

Dear [Client.FirstName],

Thank you for considering [Sender.Company] for your landscaping needs. We pride ourselves not only on being landscape designers, but we are certified contractors as well. We are insured, bonded, and licensed in [Sender.Country]​, [Sender.State].

We specialize in the design and installation of aesthetic environments. No job is too big or small, from dangerous tree removals to periodic maintenance. Our prices are competitive and our mission is to deliver excellence.

Using our knowledge and expertise, we start by thoroughly evaluating each property and then discuss the preferred design ideas with the client. From here, we will provide detailed schematics so you can visualize your dream before we even break ground.

We also offer lawn maintenance for your yard and garden, so you can relax while we create the perfect outdoor environment and take care of all the details (including clean-up).

​[Sender.Company] is passionate about what we do. We can assure you that your journey with us will be as pleasant as your finished landscape. Read our proposal to find out what we can offer you!

For more information on our services, please visit our website: (insert name and URL of website).

Thank you,

​

​[Sender.Company]

​[Sender.FirstName][Sender.LastName]

​[Sender.Email][Sender.Phone]

Executive Summary

This proposal outlines our plan to create that special outdoor paradise for each unique client with unique desires, and how we intend to execute that plan.

[Sender.Company] creates designs that have the potential to add value to your real estate. We help you conceive beautiful surroundings that increase in worth with time.

We perceive every job as an opportunity and an obligation to our client, the community, and the environment.

Our professional experience includes (but is not limited to):

• Cooperative and Professional Landscape Management

• Residential and Commercial Landscaping

• Sprinkler System Installation and Repairs

• Eco-friendly Irrigation System Installation and Repairs

• Organic Gardens

• Farmhouse Landscape Maintenance

• Gazebo Maintenance

• Outdoor Lighting Design

• Lawn Planting, Mowing, and Maintenance

• Tree and Shrub Planting, Maintenance and Removal

• Hardscaping

• And much more!

Cooperative And Professional Landscape Management

We have established numerous guides and procedures for every phase of the project, and we are prepared for all possible situations with contingency plans. We have risk analysis procedures to ensure a smooth and worry-free project flow.

We also offer post-construction maintenance and management service plans to continue to do the best job possible.

Residential and Commercial Landscaping

We have (number) years of experience working on countless homes and businesses in your area. We offer residential & commercial landscape services that are carried out by skilled landscape designers and horticulturists. We provide designs that are geared toward meeting the landscaping needs of property owners just like yourself.

Landscape Design

To make your lawn look like it leaped off the pages of a magazine, we provide complete landscape design services. This service is inclusive of hardscape and softscape, and we consider practical as well as aesthetic aspects to make your dreams come to life. Just provide us with inspiration for the design you want, and we’ll make it happen!

Sprinkler System Installation and Repairs

The best solution for maintaining a healthy lawn and garden area is to supply adequate irrigation. In order to help you fulfill this need, we assist in getting the ball rolling by recommending and installing a state-of-the-art sprinkler system.

Aside from system installation, we also offer checking, repairing, and the maintenance of the following:

Eco-friendly Irrigation System Installation and Repairs

Seasonal weather is the primary concern when it comes to irrigation needs. Certain weather patterns, depending on area, have the potential to require more attention annually than others.

By using automatic controllers to supply water for the appropriate weather requirements, watering shall be scheduled depending on the plant materials alongside seasonal needs.

• Typically, watering is best done at night or early morning if the system is automatic.

• If any damages to the irrigation system occur due to servicing by us, the contractor, while carrying out maintenance operations, [Sender.Company] will repair these damages free of charge.

• If irrigation equipment appears faulty, vandalized, or accidentally damaged by others, it will be reported promptly to the owner.

• Cost of labor and material for repair is an additional charge, and will be paid for by the owner.

• In the event of an emergency repairs or adjustments, other than regularly scheduled visits, a small charge will be applied.

Note: In certain circumstances, there may be local watering restrictions.

Organic Gardens

A true specialty of ours is creating eco-friendly organic and sustainable gardens. We are skilled with traditional home gardens featuring flowers, herbs, and shrubs. We also have experience with Japanese Zen-inspired rock and minimalist-style gardens.

We are also certified in solar-powered garden light installation as well as irrigation and sprinkler systems.

Farmhouse Landscape Maintenance

​[Sender.Company] has the expertise to provide Farmhouse Landscape Services backed by our years of industry experience. We build and manage these gardens and lawns with the help of skilled gardeners under the supervision of our horticulturists.

Our experts are well-versed in the subject of horticulture and ensure that irrigation, weeding, and grooming are done on a regular basis. Aside from that, we plant seasonal plants as per your preference and maintain, if applicable, your property’s greenhouse.

Gazebo Installation

A gazebo is a terrific addition to any estate and one of the outdoor amenities that will make your experience outside much more pleasant. We have a wide range of gazebo designs to select from that are meant to be the centerpoint of your lawn, and if you want something a little more unique, you can choose a pergola design that will add that distinctive style to your garden.

Pergolas and gazebos may be installed to transform any environment and can be customized to your own personal tastes and needs. Trellised pergolas are ideal for growing flowers and other plants to provide a natural flare. A gazebo may have any shape you choose to match your scenery.

Please share your gazebo vision with us, and we will make it a reality!

Outdoor Lighting Design

Lighting is an important part of your outdoor environment, both for safety and ambiance.

We specialize in:

• Accent, deck, garden, and pathway lighting

• Bulb replacement

• General maintenance to fixtures

• Trouble-shoot any problems with existing lighting

• Converting existing lighting system to LED

• Transition current system to be controlled by a timer or switch

• Transition current system to a wireless system

Prior to installation, we will quote a per fixture price to better budget the project accordingly. We will also provide free sample designs for your property.

Tree and Shrub Planting, Maintenance and Removal

Perhaps a tree is making it difficult to safely pull out of your driveway…or maybe your lawn is in need of a tree or two?

Whatever your tree situation is, we offer:

• Tree planting

• Tree removal

• Pruning

• Staking and Guying

• Routine Tree Maintenance

And much more…

• Mulch

• Emergency Services

• Slope Care

• Leaf Removal

If your landscaping concern is not listed above, please don't hesitate to ask!

Lawn Planting, Mowing, and Maintenance

As a landscape company, we offer many different lawn services, including (but not limited to):

Hardscaping

Using masonry materials, we'll be able to complete the hardscape elements:

Assesment

Following our initial conversation, [Sender.Company] will visit the property to better understand your needs, wants, and desires.

This crucial step will allow us to put together an accurate estimate, the scope of the building materials necessary to complete the job, and to visualize needed access for any potential machinery or materials needed.

About us

​[Sender.Company] has been in the landscaping business for three generations, ever since (Year). Initially founded by (Name of founder) in (Name of city), we have now grown our operations to over (number) counties in [Sender.State].

Although we may have grown beyond our imagination these past few years, there’s one thing about us that remains the same: We love the outdoors! We are committed to your lawn, and creating a perfect rendition of your very own outdoor oasis!

All of our customers have gone from being prospective clients to becoming part of the [Sender.Company] family, leaving us great testimonials. And we intend to maintain this streak!

Client Testimonials

General Terms & Conditions​

​[Sender.Company]'s Responsibilities

As the contractor, we will recognize and perform in accordance with the written terms, specifications, and drawings contained or referred to within this document. We have the right to renegotiate the initial contract if pricing or scope of work is affected by changes to any local, state, or federal laws or regulations that may go into effect after the agreement is signed.

• Work

​[Sender.Company] will furnish any materials, labor, equipment, or subcontractors as we deem necessary to properly initiate and maintain landscape needs. All employees will be qualified, competent and personable at all times. All employees are legal citizens, and authorized to work in the [Sender.Country].

• Building Materials

Unless otherwise specified, all building materials provided shall be new. [Sender.Company] shall have complete control of the work, and shall be solely responsible for the construction means, methods, techniques, sequences, and procedures. 

As the contractor, we will comply with all laws, rules, and regulations; as well as building and fire codes that relate to the work. This includes health and safety legislation, and we shall obtain and keep current any permits or licenses necessary for continued job performance as of the date hereof.

• Permits, Licensing, and Safety Responsibilities

This agreement shall be governed by and construed in accordance with the laws required by state, county or local law, and will comply with any other license or permit requirements of the jurisdiction where the landscaping work will take place.

We also will comply with any municipal ordinances and all lawful orders of police and fire departments, and will not do anything on the premises in violation of any laws, ordinances, rules, or orders.

Additionally, all contractors working for [Sender.Company] will maintain a landscape contractor’s license.

In the event any unlawful activities by [Client.Company] occurs on the premises, and the work is canceled, there will be no refund of any kind.

[Sender.Company] will use all proper and appropriate machinery, materials, and techniques to protect property, clients, and workers from any danger and safety hazards.

• Insurance

​[Sender.Company] agrees to provide comprehensive general liability insurance, automotive liability insurance, and any other insurance required by law or owner/client.

• Liability

In the event of any damage caused to the property by [Sender.Company] during the performance of work, [Sender.Company] will take full responsibility and repair said damages.

Additionally, it is understood that [Sender.Company] is not to be held liable for any damage of any kind that is not caused by our own negligence by contractors or employees.

• Post-Work

After the completion of the projects, we agree to remove all debris, and leave the premises in broom-clean condition.

• Changes in Work

Any services rendered, that are in addition to or beyond the scope of work required by this initial agreement, will be billed separately.

​[Client.Company]'s Responsibilities

• Property Lines

Prior to the start of any work, [Client.Company] will provide [Sender.Company] with information regarding the location of property lines, and all subsurface utility and service lines, including but not limited to: electrical, telephone, gas lines, and water/irrigation pipelines.

We will rely on the accuracy and completeness of all such information, and cannot be held liable for damages or costs resulting from any errors or omissions in that regard. [Sender.Company] will be responsible for obtaining any municipal building permits required that are not the responsibility of the client.

• Payments and Invoicing

All payments will be due within 20 days after receiving [Sender.Company]’s invoice. If, after seven business days beyond payment due date, the invoice (or other agreed upon payment method) goes unpaid, [Sender.Company] holds the right to cancel the agreement.

• Access and Utilities

​[Client.Company] will help to (within reason) create access to all parts of the job site.

Additionally, all utilities necessary to complete work at the property are to be provided by the owner/client.

Client agrees with, and has read the terms above:

​

​​[Client.FirstName] ​[Client.LastName]​

Termination

• After the initial agreement, [Client.Company] has the right to terminate this agreement at any time and no cause needed. [Client.Company] must send written notice to ​ [Sender.Company] through certified mail.

• If the agreement is terminated, [Client.Company] is liable for product or services, and/or payments performed, up until the date of termination.

• If either party should fail to honor the terms of this contract, the affected party must notify the other party in writing, through certified mail. Should the conflict go unsolved within 10 business days, the other party also has the right to terminate the agreement.

• If, at any time, [Sender.Company]'s work performance threatens any health or safety regulations, [Client.Company] has the right to cancel the agreement.

• Failure to maintain up-to-date licenses, insurance, and permits gives [Client.Company] the right to terminate the agreement.

The client has read and agrees with the terms above:

​

​​[Client.FirstName] ​[Client.LastName]

Pricing & Payments

Initial estimates are always free!

We follow strict installation standards and only use top-quality materials for every project no matter how big or small.

​​[Sender.Company] will submit monthly service invoices for the amount set forth, depending on materials, labor, and work required.

Please select your preferred method of payment (check, credit card, or others): (Select payment type)

Labor Estimates

Confidentiality

The Parties understand that the existence and conditions of this Agreement, as well as any oral or written information communicated between the Parties in connection with the creation and performance of this Agreement, are considered confidential. Each Party must safeguard the confidentiality of any such private information and shall not release any pertinent confidential data to any external parties without the formal consent of the other Party.

Acceptance Form

Your signature below indicates acceptance of this Landscaping Proposal and entrance into a contractual agreement with [Sender.Company] beginning on the signature date below: