What is an HVAC contract?

An HVAC contract or HVAC agreement is a document that regulates the relationship between a client and a contractor hired to install or maintain HVAC equipment. It is similar to any other contractor agreement and contains all the same items, adjusted for the specifics of the industry niche.

What should be included in an HVAC maintenance contract?

The HVAC maintenance contract should include the following: parties’ names and contact details scope of work cost breakdown or contractor rates conditions for contract termination contract duration. Other things can be included at the parties’ discretion.

How do I create an agreement for HVAC services?

PandaDoc provides a complete HVAC service contract template you can access for free after you create an account. Once your free account is open, you can customize any part of this template, which means you get an agreement for HVAC services within minutes. You can also use our tips to learn how to write your own contract or add to this one to personalize it more toward your company and clients.

HVAC Contract for Services

Created by:

[Sender.FirstName][Sender.LastName][Sender.Company]

Prepared for:

[Client.FirstName][Client.LastName]

[Client.Company]

[Client.FirstName][Client.LastName]
Name
[Client.StreetAddress]	[Client.Email]
Street	Email
[Client.City], [Client.State], [Client.PostalCode]	[Client.Phone]
City, State, Zip	Phone

Whereas the above-listed client wishes to retain [Sender.Company] for repairs or service to their HVAC system, and [Sender.Company] agrees to provide such services in return for payment from the Client, both parties hereby agree to the following terms of this HVAC contract:

Scope of Work

[Sender.Company] shall perform the following repairs and/or maintenance to [Client.FirstName][Client.LastName]’s HVAC system:

Enter value

Payment

[Client.FirstName][Client.LastName] agrees to pay [Sender.Company] the following sums, in accordance with the payment terms of this HVAC contract:

Name	Price	QTY	Subtotal
Item 1 Description of first item	$35.00	5	$175.00
Item 2 Description of second item	$55.00	1	$55.00
Item 3 Description of third item	$200.00	1	$200.00

Legal Terms

[Sender.Company] agrees to perform only those services listed in the scope of work in this HVAC contract. Any additional work or materials will require an addendum, and will incur additional costs to [Client.FirstName][Client.LastName].
[Client.FirstName][Client.LastName] agrees not to hold [Sender.Company] liable for loss or damage to any property, save for cases of [Sender.Company]’s willful misconduct or gross negligence.
[Client.FirstName][Client.LastName] agrees to pay the full amount listed in this HVAC contract at the time that the listed services are performed.
[Sender.Company] is considered an independent contractor under the scope of this HVAC contract.
[Client.FirstName][Client.LastName] agrees to provide [Sender.Company]’s technicians with sufficient access to the property where services are being performed on the date that work is scheduled.

Contract Acceptance

By signing below, both [Sender.Company] and [Client.FirstName][Client.LastName] agree to enter into this HVAC contract with one another, to act in good faith in dealings with one another, and to uphold the terms of this contract in its entirety.

[Sender.Company]

Signature

MM / DD / YYYY

[Sender.FirstName][Sender.LastName]