Flooring Contract Template

Executive Summary

Dear ​[Client.FirstName],

Thank you for choosing [Sender.Company]​ to install your flooring. We are looking forward to working with you. This flooring contract will tell you about our company and how we do business. It contains the following sections which outline the work we will be doing for you, a timeline of when it will be completed, our warranty, and the final cost to you.

As a licensed and insured flooring contractor, we have many years of experience installing all types of flooring for both commercial and residential clients. Our company specializes in providing the best service and craftsmanship in a timely manner.

Should you have any questions, feel free to reach out to us:

Phone: [Sender.Phone]​

Email: [Sender.Email]​

Regards,

​[Sender.FirstName][Sender.LastName]​

‌About Us

We know there are other flooring contractors in the [Sender.City] area, so we are honored that you chose us. We want you to be thrilled with the end results of your flooring project. We provide quality work and competitive pricing. Our company is licensed and insured so you can have peace of mind in hiring us for your project. 

We at [Sender.Company] pride ourselves on offering the best quality flooring installation in (Area). With (Number of years) years of experience, our flooring installers have completed more than (Number of projects completed) of projects for happy clients.

We have been in business for (a number of years). During that time, we've:

• (Write about your company’s achievements since it was first established.

• Have you won any unique prizes or awards?

• What unique flooring projects have you worked on?

• What is your company’s area(s) of expertise?)

(If you have unique services, such as mosaic tile design, that separate you from your competitors, you can explain it here.)  

We have installed flooring for: 

(School name)

(Charity name)

(City name)

(Commercial company name)

To see examples of past projects, visit our website at (Sender.Website).

Project Description

This contract is for work that will be performed for [Client.FirstName][Client.LastName] at [Client.StreetAddress][Client.City][Client.State][Client.PostalCode].

Project timeline 

The project will start on (Start Date) (the “Start Date”) and end on (End Date) (the “Completion Date”).

Scope of work

​[Sender.Company] agrees to remove existing flooring and install existing flooring according to the following specifications:

• Flooring to Be Removed: (Flooring type)

• New Flooring Type: (Flooring type)

• Rooms of Installation: (Rooms covered)

• Total Square Feet: (Total square feet)

• Trim Linear Feet: (Trim linear feet)

• Special Instructions: (Include special instructions here)

​[Sender.Company] will not remove or disconnect any plumbing or electrical fixtures, including appliances and outlets.

This contract does not include mold abatement or asbestos removal. If mold or asbestos are discovered at any point during the flooring project, the installation team will cease work until the Client addresses the issue to [Sender.Company]‘s satisfaction.

Materials list

All materials shall be provided by [Sender.Company]. This list will include:

(Detail any flooring materials, sealants, and tools you will be using)

Variations in pattern or color due to the use of natural materials in flooring will not be grounds for replacement of the flooring. Wool, wood, marble, and clay are all used in various flooring materials, and all have natural color variations.

Any flooring which is considered defective will be replaced at the sole cost and expense of [Sender.Company].​

Contract Terms

This flooring contract, between [Sender.Company] and [Client.FirstName][Client.LastName], is hereby entered into as of (Date) 

An individual aged 18+ must be present when [Sender.Company]‘s installation team arrives. If the installation team arrives at the scheduled time and is unable to access the work area, a $50 rescheduling fee will apply.​

​[Client.FirstName][Client.LastName] is responsible for providing electricity during the flooring project and for ensuring that adults, children, and pets do not interfere with the project’s progress.

This flooring contract shall be the sole agreement between [Sender.Company] and [Client.FirstName][Client.LastName]. No other agreements, arrangements, or promises are valid.​

​[Sender.Company]‘s liability shall in all cases be limited to the terms of our liability insurance, and shall in no case extend beyond damages directly caused by our work.​

​[Sender.Company] shall in no event be held liable for delay, cancellation, or damage due to unforeseen circumstances, such as a natural disaster.

This flooring contract can be cancelled at any time up to 24 hours prior to the first scheduled on-site project date without penalty. After that date, the initial deposit becomes non-refundable and additional fees may be charged for work completed on a prorated basis.‌

Warranty

​[Sender.Company] offers a 1-year guarantee on flooring installation. This covers defects to materials and the installation itself, but requires that [Client.FirstName][Client.LastName] perform manufacturer-recommended upkeep to the flooring once it is installed. The guarantee does not cover issues unrelated to defective materials or installation. 

For a period of (Number) months from this project’s date of completion as described in the Project Description above, [Sender.Company] will repair (Service) as a result of defect in workmanship free of charge.

For this warranty to be effective, you must:

• Pay the full contract price

• Retain evidence of payment in full

• Have a copy of the executed contract

• Make job site reasonably accessible to [Sender.Company]​

Payment and Terms

An initial deposit equal to 25% of the total project fee is due prior to the first scheduled on-site working day. The remaining balance is due immediately upon project completion. Any payment past that date will be subject to a $100 late fee. 

Acceptance

By signing below, the contractor and customer agree to the scope of work, payment terms, and terms and conditions of this contract.