Car Donation Letter Template

Recipient Name: [Recipient.FirstName][Recipient.LastName]​

Designation: [Recipient.Title]​

Organization/Company Name: [Recipient.Company]​

Organization/Company Contact Number: [Recipient.Phone]​

Organization/Company Email Address: [Recipient.Email]​

Organization/Company: [Donor.StreetAddress][Donor.City][Donor.State][Donor.PostalCode]​

Organization/Company Website: (Company Website)

Re: Vehicle Donation for [Recipient.Company]​

To Whom It May Concern:

I am writing this letter to verify that I willingly donate my vehicle as a non-cash contribution to your [Recipient.Company] for the purpose of helping you and you [Recipient.Company] transport relief goods to any places affected by any catastrophic events or for any logistics functions or purposes it may be.

RELEASE AND WAIVER OF LIABILITY

THE PARTIES

This Release of Liability (“Release”) is made on [Document.CreatedDate] between;

Releasor: [Donor.LastName][Donor.FirstName](collectively “The Releasor”) of legal age, (Age), residing at [Donor.StreetAddress][Donor.City][Donor.State][Donor.PostalCode]; and

Releasee: [Recipient.LastName][Recipient.FirstName] <OR> [Recipient.Company] (collectively “The Releasee”) located at [Recipient.StreetAddress][Recipient.City][Recipient.State][Recipient.PostalCode]​

LIABILITY EVENT

Under the terms and conditions specified in this Release and sufficiency of which are hereby acknowledged;

THAT the Releasor hereby releases and forever discharges Releasee of any liability that may arise from the day it has been received until such time the vehicle will no longer serve its functions and sole purpose.

THAT the Releasor hereby releases and forever discharges the Releasee of and from any form and all manner of damages, suits, claims, action and actions, and demands of any kind in both the present and future, at law or in equity, including its agents, employee, successors and assigns, and any and all persons, firms or corporations liable, or those who might claim they are liable, whether or not stated, mentioned, or named, none of whom admit liability to the undersigned.

THAT both parties, the Releasor and the Releasee, represent they fully understand their right to review this Release with their representative attorneys, that both parties have an opportunity to consult their representative attorneys, and that both parties have carefully read and examined the content of this Release and they fully understand and confirm the provisions of this Release.

THAT both parties, the Releasor, and the Releasee, freely, knowingly, and voluntarily entered this Release.

THAT the Releasor understands and confirms that both parties agreed to disclose the information provided in this document in case of any potential harm in handling these personal details that may cause a breach of the Data Privacy and Protection Act.

DONOR INFORMATION

Name:

​[Donor.LastName][Donor.FirstName]​

Permanent Address:

​[Donor.StreetAddress], [Donor.City], [Donor.State], [Donor.PostalCode], [Donor.Country]​

Donor Contact Details:

​[Donor.Phone]​

Donor Email Address:

​[Donor.Email]​

I am also attaching all the following necessary files/documents that form part of the vehicle for your reference:

1. Certificate of Registration and Official Receipt (CR-OR)

2. Commercial Invoice

3. Certificate of Title (issued by the country of origin)

4. Original Certificate of Stock Reported (CSR)

5. Vehicle Inspection Report (VIR)

6. Insurance Certificate of Cover

7. Certificate of Compliance to Emission Standards

8. Deed of Donation

I hereby declare that all the information stated in this document is true and correct to the best of my knowledge. I understand that any willful dishonesty may render to the refusal of this donation, affect the reputation of both parties, and hinder the good intentions behind this random act of goodwill.

If you need further information or have questions, you may reach me directly through [Donor.Email]​ and [Donor.Phone] for us to set up an appointment should it be deemed necessary.

Hoping for your company’s continued success.

More power, and thank you very much!

Warmest regards,

​

​[Donor.FirstName][Donor.LastName]​

ACKNOWLEDGEMENT RECEIPT

Date:

This is to certify that the vehicle was received by [Recipient.FirstName][Recipient.LastName] at the [Recipient.StreetAddress][Recipient.City][Recipient.State][Recipient.PostalCode].

Details below are the received vehicle’s following specifications:

Make:

Vehicle No.:

C.R. No.:

Serial/Chassis No.:

Type of Body:

Plate No.:

Year Model:

File No.:

The said vehicle was also received in good and secured condition.

​

​[Recipient.FirstName][Recipient.LastName]

​[Recipient.Title][Recipient.Company]​

Attachments:

1. Photocopy of receiver’s ID with specimen signature

ACKNOWLEDGEMENT

State/Republic of [Notary.State]​

County/City of [Notary.City]​

SUBSCRIBED AND SWORN TO BEFORE ME, a NOTARY PUBLIC from [Notary.City], [Notary.State], this [Document.CreatedDate]​; personally appeared bearing the government identification with details provided below, to witness;

Name ID Type/Number Date/Place of Issuance

​[Recipient.FirstName][Recipient.LastName]  (Recipient ID) + (insert place of issue)  

​[Donor.FirstName] [Donor.LastName]  (Donor ID) + (insert place of issue)

Known to me and known to be the same persons who executed the foregoing instrument consisting of six (6) pages, including the page where this acknowledgment is written, and they acknowledged that the same is their own free and voluntary act and deed and that of the corporations represented.

IN WITNESS WHEREOF, I have hereunto set my hand and the notarial seal on the date and in the place herein above written.

Notary Public

Doc. No. _____;

Page No. _____;

Book No. _____;

Series of _____;