Advertising Proposal template

Introduction

ABOUT US

MEET THE TEAM

While we can’t wait to meet in person, here are a few people we’d like you to know about via a digital introduction.

OUR PROCESS

RECOGNITION GIVEN TO [Sender.Company]​

As a result of our hard work, dedication, and contribution to the industry, we have been awarded the following recognitions:

Situation Analysis

Content Marketing

Reporting

These metrics will help you understand how content production and promotion is affecting your brand awareness and revenue growth.

Initial Campaign Costs

Expected Results

Search Engine Advertising

Reporting

These metrics will help you understand how social media is building your brand's visibility and authority while also driving lead generation and sales growth.

Initial Campaign Costs

Expected Results

Monthly Recurring Fees

ADDITIONAL SERVICES WE OFFER

CLIENT TESTIMONIALS

Our Past Projects

WE'RE PROUD TO HAVE BEEN THE TEAM BEHIND SEVERAL SUCCESSFUL ADVERTISING STRATEGIES. BELOW, YOU'LL FIND EXAMPLES OF OUR WORK, ALONG WITH TESTIMONIALS FROM OUR CURRENT CLIENTS.

Project 1 Name

RESULTS

Project 2 Name

RESULTS

Terms and Agreement

Terms of Service

1. Engagement

Company hereby engages Provider and Provider agrees to render at the request of Company advertising services (“Services”) as set forth in the preceding proposal document and other statements of work which may be added hereto by way of modification to this Agreement (“Statement of Work”), all of which are incorporated herein and form a part hereof.

Services shall be ordered by the Company’s issuance of purchase orders that incorporate this Agreement by reference and/or statements of work that incorporate this Agreement by reference or are otherwise added to this Agreement by way of modification hereto.

Provider shall provide the Services in a diligent and professional manner and in no event later than any scheduled completion dates set forth in the Statement of Work or the terms of any purchase order. Time is of the essence for this Agreement and any purchase orders and / or statements of work issued hereunder.

2. Term

The term of this Agreement shall commence on the Effective Date of (Effective.Date) and continue until (End.Date), unless otherwise modified by mutual, written agreement of the parties or terminated as set forth herein.

3. Compensation & Payment

As consideration for the Services, and upon the submission of monthly invoices, within the payment terms stipulated herein, the Company shall pay Provider at the rates or in accordance with the milestone payment schedule set forth on purchase order(s) issued by Company or in the Statement of Work, for such Services as are actually rendered by Provider and accepted by the Company.

In no event, however, shall Provider perform, or receive compensation for: (a) additional services not set forth in the Statement of Work without a formal, bilateral modification to the Statement of Work encompassing such additional services; (b) services involving contingency payments prohibited by any applicable law or regulation or by the Company’s contract; or (c) services rendered that result in billings to the Company that are in excess of Agreement not-to-exceed (NTE), which is the total ceiling value or NTE value for this Agreement.

If expressly provided for in the Statement of Work and expressly not included in the Prm-Pxed-price that may be established in the Statement of Work, Company shall reimburse Provider for reasonable and necessary out-of-pocket travel and other miscellaneous expenses relating to this Agreement, which are incurred at the direction of, and upon the prior written approval of, the Company.

Such reasonable travel expenses include air/rail travel, taxis, auto rentals, meals, and lodging, provided that such reimbursement will not be in excess of that allowed by the paragraph above, and provided that no reimbursement shall be made for Provider's commuting to facilities within a fifty-mile radius of Provider's home or place of business.

Travel must be authorized by the Company prior to any anticipated reimbursable travel. Reimbursement for reasonable and actual expenses shall be made in accordance with the following rates:

1. Air Travel — Lowest unrestricted coach fare

2. Rented Automobile — Compact type, unless not practical

3. Meals, Incidentals, Lodging (Accommodations) & Private Vehicle Usage — Actual and reasonable costs supported by original receipts, or the rates and allowances specified in (name of Sender Country’s travel directive), effective on (Date) , whichever is less.

4. Miscellaneous Expenses — Actual and reasonable pre-approved costs that are directly and reasonably required for the performance of the Services.

5. Alcohol and most entertainment costs are NOT allowable expenses, will not be reimbursed by Company, and shall not be included in any manner in any invoice submitted hereunder.

All invoices shall include a breakdown and description of the Services rendered, along with the actual hours and expenses incurred (for T&M type services) and milestone descriptions (for FFP type services), receipts (if required), and shall be submitted in a format prescribed by the Company indicating the applicable purchase order number issued by the Company or Statement of Work for which the invoice relates.

Company shall make payment within forty-five (45) days after receipt of a proper invoice that complies with the requirements of this Agreement. The Company may withhold any amounts in an invoice that are in dispute, are contrary to the requirements of this Section 3, or are not substantiated by proper receipts.

Payments made to Provider shall not constitute or be construed as acceptance of any of the Services performed by Provider under this Agreement.

4. Independent Contractor

Provider and Company shall at all times be deemed to be in an independent contractor relationship and nothing herein shall be construed to create or imply that there exists between the parties a partnership, joint venture, or other combined business organization. Provider shall hold no authority, express or implied, to commit, obligate or make representations on behalf of Company and shall make no representation to others to the contrary.

Nothing herein is intended nor shall be construed for any purpose as creating the relationship of employer and employee or agent and principal between the parties. Except as otherwise specified herein, Provider retains the right to direct, control or supervise the details and means by which the consulting Services are provided. Provider’s employees shall not be eligible for, or participate in, any insurance, pension, workers’ compensation insurance, profit sharing or other plans established for the benefit of Company employees.

Provider shall be responsible for payment of all foreign and domestic taxes arising out of the Provider’s activities in connection with this Agreement, including without limitation, sales, goods and services, excise, value added or similar taxes, whether of federal or other jurisdictional level, social security taxes, unemployment insurance taxes, and any other taxes or business license fees as required.

Company shall not be responsible for withholding any income or employment taxes whatsoever on behalf of Provider, and Provider further agrees to indemnify, defend and hold Company harmless from and against any claims or action arising out of or relating to Provider's failure to withhold such taxes on behalf of Provider or Provider’s employees.

5. Audit

Provider shall retain all books, records, documents and other evidence pertaining to its Services rendered and billings made under this Agreement (“the Records”). The Records shall be subject to inspection and audit by Company and the Government (if necessary) at all reasonable times and upon reasonable notice for a period of three (3) years after final payment under this Agreement.

If any audit of Provider's invoiced charges demonstrates that Provider’s invoiced charges exceed the correct charges, Provider shall immediately pay or refund such excess charges to Company’ account, and if such excess charges exceed the correct charges by more than five percent (5%), Provider shall also pay or reimburse Company for all reasonable costs of such audit, to include any reasonable costs (including attorneys fees and costs) incurred by Company in collecting such excess charges from Provider.

6. Confidentiality

Each party shall receive in confidence (“receiving party”) from the other party (“disclosing party”) and treat as confidential all technical information, business/financial information, management information, and documentation which (i) is stamped or otherwise marked as being confidential or proprietary, whether in written or electronic form, (ii) pertains in any way to such party’s (or its affiliates) business plans or methods, or (iii) otherwise is not generally known by others, and under the circumstances of the disclosure, the disclosing party had a reasonable expectation that the receiving party would know that the information is confidential or proprietary (collectively, “Proprietary Information”).

Information that is disclosed orally or visually to a receiving party shall also be deemed Proprietary Information if the disclosing party identifies such information as proprietary at the time of disclosure and, within thirty (30) days after such disclosure converts the subject matter of the disclosure to writing and submits it to the receiving party.

A receiving party shall hold Proprietary Information received from the disclosing party in confidence, shall use such information only for the purpose of and in accordance with this Agreement and shall not further disclose such information to any third party without the prior written approval of the original disclosing party. The obligation to protect the confidentiality of Proprietary Information shall extend for a period of five (5) years following a party’s receipt of Proprietary Information.

The restrictions of this Section shall not apply to any information: (i) lawfully received from another source free of restriction and without breach of this Agreement, (ii) that is published or becomes generally available to the public without breach of this Agreement, (iii) known by the receiving party prior to the time of disclosure, (iv) independently developed by the receiving party without resort or access to the Proprietary Information; or (v) that the disclosing party has approved for further release by the receiving party.

Proprietary Information shall remain the property of the disclosing party and shall be returned or destroyed upon written request or upon termination or expiration of this Agreement. Receiving party may retain in the files of its legal counsel for archival purposes only, one copy of all written materials returned.

7. Intellectual Property Rights

INVENTIONS

Provider shall promptly disclose to Company all inventions, software, development, improvements, and contrivances (hereinafter “Inventions”) in Provider’s field of endeavor in the line of Company’ present or future business which are made or conceived or actually or constructively reduced to practice by Provider or with Provider’s assistance or under Provider’s direction in the course of performance during the term and any extension of the term of this Agreement, whether or not patentable and whether made by any of Provider’s employees solely or jointly with others, which relate to or are suggested by or result from any Services which the Provider may perform pursuant to this Agreement or from any information obtained by the Provider in any discussions or meetings with employees of Company.

Provider shall assign and does hereby assign all Provider’s rights, title and interest in and to said Inventions to Company, and shall assist Company in every way to protect, at Company’ expense, said Inventions, including but not limited to, the signing of patent applications, oaths and assignments in favor of Company relating to the said Inventions, respecting such applications in the United States and in any and all foreign countries and shall assist in any interference proceedings or litigation involving any patents that may be obtained for such Inventions.

Provider shall make no applications for patents on any such Inventions except for Company’ benefit as herein provided.

COOPERATION

“Intellectual Property Rights” shall mean all intellectual and industrial rights, including intellectual and industrial rights to inventions and patents for inventions, including reissues thereof and continuations in part, copyright, designs and industrial designs, trademarks, know-how, trade secrets and confidential information, and other proprietary rights.

Provider hereby undertakes and agrees to cause any individuals contracted by it or employed by it to perform work hereunder to waive all moral rights in and to all intellectual property, including Inventions and copyrightable materials, created by such individuals in their performance of this Agreement and does waive, for itself, any and all moral rights it may have in and to any such intellectual property created in the performance of this Agreement.

Provider further agrees that, subject to the above paragraphs and all subparagraphs thereunder, during and after the term of this Agreement, Provider shall execute any documents necessary to vest full title in any such intellectual property in Company, and will otherwise assist Company in obtaining, either for itself or its assigns, at Company’ expense, all advantages and benefits which may be derived from any such intellectual property, in every proper way during and subsequent to this Agreement, including the securing of all Intellectual Property Rights.

Data — All notes, drawings, designs and technical data developed in connection with or pursuant to the terms of this Agreement shall become and/or remain the exclusive property of Company, and Company shall have the exclusive right to use and disclose them for any purpose. Upon completion of the Services or earlier termination of this Agreement, Provider agrees to promptly deliver to Company all materials, including all copies thereof, that are in Provider’s possession or under their control that were developed in connection with this Agreement.

8. Representations & Warranties

Provider represents and warrants that Provider and each officer or employee thereof who renders Services hereunder:

• shall perform the Services in accordance with the highest standards of professional skill and that for a period of six (6) months from the completion date of the Services, Provider shall, at no charge to Company, furnish such materials and services as may be necessary to correct any defects in the materials or deliverables developed under the applicable Statement of Work;

• shall comply with all applicable federal and other jurisdictional laws, including local laws, in performing the Services;

• has a legal right to remain and work in the United States, and shall indemnify, defend and hold Company harmless against any claims, penalties, fees or charges of any kind whatsoever arising out of or as a result of Provider’s failure to comply with applicable immigration laws;

• has the authority and capacity to enter into this Agreement and it is not subject to any restrictive covenant or other legal obligation which prohibits the Provider from performing the Services;

• hasn’t any relationship with any third party with whom Company has contracted which would cause such person to have a conflict of interest in relation to this Agreement or in respect of the Services. Should any such conflict of interest arise during the term of this Agreement, the Provider covenants and agrees to immediately notify Company; and

• is and will continue to be fully compliant with all U.S. tax laws for the term of this Agreement.

9. Insurance

Provider agrees to procure and maintain during the term of this Agreement, at Provider’s own cost and expense, liability and property damage insurance, including automobile and contractual liability, with the following minimum liability limits:

1. $1,000,000 for injuries or death to any one person;

2. $1,000,000 for injuries or death(s) from any one accident; and

3. $1,000,000 for damage to property.

Provider agrees to provide appropriate certificates or other evidence of such insurance coverage as may be requested by Company. Provider agrees that the procurement and maintenance of the above insurance coverage shall not limit or affect any liability that Provider may incur under this Agreement or otherwise.

10. Safety

Provider agrees to comply with all federal, state, municipal and local occupational health and safety laws, regulations and standards, and all Company’s safety rules of which Provider has notice, regarding the performance of Services under this Agreement. Provider agrees to communicate Company’s safety rules to Provider’s contractors and employees. Provider is responsible for maintaining a safe workplace by following commercially accepted safety and health rules and practices.

Provider is responsible for immediately reporting accidents, injuries, and unsafe equipment, practices or conditions related to Provider’s performance of work for Company to the Authorized Representative of Company identified herein. Company is committed to keeping its workplaces free from hazards.

Provider authorizes Company to provide minor first aid to those individuals performing Services on behalf of Provider hereunder, with the consent of the injured person, for injuries sustained on Company’ property. If Company believes immediate emergency care is necessary for an illness or injury to Provider’s employees, Provider authorizes Company to call for ambulance service, and Provider agrees to pay (or to reimburse Company) for any such ambulance charge.

Provider shall defend, indemnify and hold Company and its officers, directors and employees harmless from and against all expenses, costs, damages, liabilities and losses incurred by Company in connection with any claim, investigation, demand, action, suit or proceeding arising out of or resulting from the provision of any medical care or treatment to those individuals performing Services on behalf of Provider hereunder or the calling of ambulance services for such employees by Company.

11. Publicity

Except as required by law, Provider shall not issue any press release or make any other public statement relating to this Agreement, any Services performed under this Agreement, or any of the transactions contemplated by this Agreement, without obtaining the prior written approval of Company as to the contents and the manner of presentation and publication of such press release or public statement.

12. Acceptance

If Company is not reasonably satisfied with any Service, it will so notify Provider with an explanation of the deficiency. Provider will, at its own expense, re-perform the Service within fifteen (15) days after receipt of Company's notice of deficiency. The foregoing procedure will be repeated until Company accepts or finally rejects the Service in its reasonable discretion.

13. Termination

This Agreement may be terminated by either party in the event the other party fails to perform its obligations hereunder on time, fails to assure timely performance, or otherwise fails to perform its material obligations; provided, however, that prior to such termination the terminating party has to notify the defaulting party in writing at least ten (10) days in advance and would have to state the reasons why the Agreement should be terminated in this notice. Additionally, the defaulting party should have an opportunity to cure any alleged default during the ten (10) day notice period.

Either party may terminate this Agreement, upon notice and without liability, in the event the other party: (a) files a petition for bankruptcy; (b) has filed against it an involuntary petition for bankruptcy not dismissed within sixty (60) days; (c) consents to the appointment of a receiver, custodian, trustee or liquidator; or (d) dissolves, liquidates or makes a general assignment for the benefit of creditors.

Company may terminate this Agreement, or any Services to be performed hereunder, in whole or in part, without cause and for its own convenience, by providing Provider written notice of termination at least seven (7) days in advance, specifying the extent to which the Agreement is so terminated and the date upon which such termination becomes effective. Company shall have no liability for such termination except for liability for Services rendered or expenses incurred by Provider in accordance with this Agreement prior to the effective date of such termination and for which payment has not been made.

Upon termination of this Agreement, Provider shall return to Company all copies of any Company data, records, or materials, of whatever nature and regardless of media. Provider shall also furnish Company with all work in progress or portions thereof. Within thirty (30) days following termination or expiration of this Agreement, Provider shall submit to Company a termination proposal detailing the work completed and accepted by Company and the proposed value of such completed and accepted work. The amount due Provider as a result of any termination hereunder will be as follows:

• For Services performed on a Firm-Fixed-price (FFP) basis:

The lesser of 1) a prorated portion of the overall Statement of Work price based on the percent of the work completed and accepted up to the date of termination or 2) actual hours expended under the Statement of Work at the Provider’s most favored rate for such Services, such hours to be supported with suitable records.

• For Services performed on a time-and-materials (T&M) basis:

Actual hours expended under the Statement of Work for accepted Services at the hourly rates set forth in the Statement of Work.

Upon payment of the agreed to termination settlement amount, Company shall thereafter have no liability or obligation to Provider for any further compensation, fees, expenses or other payments related to this Agreement.

14. Liability & Indemnification

Neither the Company nor its officers, directors, employees, affiliates, or parent companies shall be liable for any injury to the person or property of Provider or its employees or contractors, except to the extent that such injury was directly caused by the fault or negligence of Company or its employees acting within the scope of their employment.

In addition to any other indemnification obligation herein, Provider shall indemnify, defend and hold Company and its officers, directors, and employees, harmless from and against all expenses, costs, damages, liabilities and losses (including, without limitation, reasonable attorneys fees) incurred by Company in connection with any claim, investigation, demand, action, suit or proceeding (whether civil, criminal, administrative or investigative) arising out of or resulting from Provider’s performance of the Services, including but not limited to, the following:

Provider’s failure to deduct and pay taxes required by law on compensation Provider is obligated to pay to its officers, employees or independent contractors; and

personal injury or death, as well as loss or damage to property, caused directly or indirectly by the acts, omissions or negligence of Provider or any of Provider’s agents, employees, officers or independent contractors engaged in the performance of the Services under this Agreement.

IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE OR CONSEQUENTIAL DAMAGES INCURRED BY THE OTHER PARTY OR ANY THIRD PARTY, WHETHER IN CONTRACT, TORT, OR BASED UPON A WARRANTY, EVEN IF THE OTHER PARTY OR ANY THIRD PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. COMPANY’S MAXIMUM LIABILITY UNDER THIS AGREEMENT SHALL BE THE SUM OF THE STATEMENT OF WORK AND/OR PURCHASE ORDER TOTAL VALUES, LESS ANY PAYMENT MADE TO PROVIDER HEREUNDER.

15. Miscellaneous

Severability — If any provision of this Agreement shall be held to be invalid or unenforceable, such provision shall be stricken and the remainder of the Agreement shall remain in full force and effect to accomplish the intent and purpose of the parties.  The parties agree to negotiate the severed provision to bring the same within the applicable legal requirements to the extent possible.

• Governing Law — The validity, interpretation and/or enforcement of this Agreement shall be governed by the laws of [Client.Company][Client.State], [Client.Country]​, including its recognition of applicable federal law.

• No Waiver — Any failure or delay by either party to exercise any right, power or privilege hereunder or to insist upon observance or performance by the other party of the provisions of this Agreement shall not operate or be construed as a waiver thereof. No waiver shall be binding on either party unless it is in writing and signed by an authorized representative of the party to be bound.

• Survival — The obligations in this Agreement that by their terms naturally survive the expiration or termination of this Agreement shall so survive, including without limitation Sections 5, 6, 7, 8, 13, 14 and 15.

• Contradictory Terms — Notwithstanding any provisions on any form supplied by Company or Provider, all purchase orders or requests for service issued pursuant to this Agreement or in connection with the Services to be provided hereunder shall be subject to and governed by the terms and conditions of this Agreement and the attachments hereto. No provision that alters, revises, or supplements the terms of this Agreement, which may appear on any purchase order, or other form provided by the parties, shall have any force or effect unless such provision(s) are agreed to in writing by Company and Provider and are expressly incorporated herein.

• Anti-Assignment — Neither party may assign, subcontract, or otherwise transfer its rights or obligations under this Agreement without the prior written consent of the other party, which shall not be unreasonably withheld.

• Integration/Modification — This document and any exhibits or attachments hereto embody the entire Agreement of the parties with respect to the subject matter hereof and supersede and cancel all previous negotiations, agreements or commitments by the parties, whether oral or written. This Agreement may not be released, canceled, abandoned, amended or modified in any manner except by an instrument in writing duly signed by each of the parties hereto.

• Disputes — The parties agree that prior to bringing any legal action upon any dispute or controversy between the parties arising under or in connection with this Agreement (“Dispute”), they will attempt to settle such matters through good faith negotiations. Failing such efforts, the parties agree and consent to seeking legal remedies and resolving the Dispute in court, under the jurisdiction of [Client.City], [Client.State]​. The parties acknowledge and agree that the foregoing shall not prevent a party hereto from seeking or obtaining injunctive, preliminary or provisional relief to enforce a party’s rights or to prevent immediate or irreparable harm to a party, including but not limited to the rights set forth in Sections 6 and 7 of this Agreement.

• Counterparts — This Agreement may be executed in any number of counterparts, each of which shall be deemed to be original and all of which taken together shall constitute one Agreement. To evidence the fact that it has executed this Agreement, a party may send a copy of its executed counterpart to the other party by electronic transmission and the signature transmitted by such transmission shall be deemed to be that party’s original signature for all purposes.

• Acknowledgement — The parties acknowledge that they have read and understood this Agreement, and agree to be bound by its terms and conditions in their entirety.

Signature of both parties below indicates the acceptance of the Terms of Service of this Agreement.